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Minutes of Foodaware meetings
CFG 34/06 final

Foodaware: the Consumers’ Food Group
Minutes of the twenty-second meeting - held on 30 November 2006
At the Office of the European Commission, 8 Storey’s Gate, London


Welcome and apologies
Overview of European Commission developments - Ms Sarah Lambert

Minutes of the last meeting (CFG 27/06), matters arising:
  Update from Steering Group
  Training session
  Health claims
  Pesticides
  Meeting at FSA on GM foods
  Fairtrade labelling

Updates:
  UK Co-ordinator's report
  FSA Consumer Engagement Model
  Defra Consumer Engagement Project

European Community Animal Health Policy (CAHP) Strategy (2007-13)
Food miles – revised paper (CFG 22/06) for discussion/agreement
2007 meeting dates

Present:

Mr Paul Allen – European Food Law Association UK
Ms Chris Andrew – European Research into Consumer Affairs
Ms Teresa Baldwinson – National Council of Women
Ms Erica Bargman – European Union of Women
Ms Alison Bayley – Scottish Women's Rural Institutes
Ms Fionnuala Cook – General Consumer Council for N.I.
Dr Nick Coulson – Head of International Animal Health, Defra
Ms Ann Davison – Consumer Engagement Project, Defra
Ms Margaret Field – European Centre of the International Council of Women
Ms Margaret Foss – National Federation of Women's Institutes
Dr John Godfrey – European Research into Consumer Affairs
Ms Lucy Harris – Foodaware Co-ordinator
Mr Stewart Horne – FSA, Consumer Branch
Ms Susan Knox – Chair, Foodaware / Veterinary Residues Committee
Ms Sarah Lambert – European Commission
Ms Penny McNeill – Individual member
Ms Sue Payne – National Consumer Federation
Ms Christine Sanderson-Fagan – Soroptomists International of GB and Ireland
Ms Barbara Saunders – Foodaware Consultant
Ms Alma Williams – Committee on Toxicity of Chemicals in Food (COT)

Apologies:


Mr Dozie Azubike – Advisory Committee on Animal Feedingstuffs
Ms Gwyneth Beddoe – LACORS
Ms Judy Brander – National Council of Women
Ms Gilli Cliff – Livestock Register Governance Group
Ms Susan Cole – Girlguiding UK
Ms Dorothy Craig – Veterinary Residues Committee
Ms Fiona Hodgson – Individual member
Mike Jobson – Individual member / ex Trading Standards Institute
Dr Majid Katme – The Muslim Council of Britain
Ms Jeanette Longfield – Sustain
Ms Diane McCrea – SCAF, SEAC, ACP
Ms Helen Millar – Individual member
Ms Jill Moss – Bella Moss Foundation, MRSA subgroup, Defra
Mr David Pickering – Trading Standards Institute
Ms Jillian Pitt – National Consumer Council
Ms Dilwen Phillips – Women’s Food and Farming Union, Sheep Scrapie Steering Group, Defra
Ms Pamela Pollock – Townswomen's Guild
Ms Melanie Ruffell – Joint Health Claims Initiative
Ms Jacquie Salfield – Institute of Consumer Sciences, Pesticides Forum
Mr David Smith – Welsh Food Alliance
Mr John Verall – Veterinary Products Committee
Ms Stella Walsh – Scientific Advisory Committee on Nutrition
Ms Grace Wedekind – European Centre of the International Council of Women

1.     Welcome and apologies

The Chair welcomed members and also Stuart Horne from FSA Consumer Branch and Nick Coulson from Defra who were attending for specific agenda items.

It was noted that a number of apologies had been received and these would be included in the minutes.

The Chair thanked the European Commission for kindly agreeing to host the meeting and welcomed Sarah Lambert, European Commission, Deputy Head of Representation in the UK. She invited Ms Lambert to give a short overview of recent developments and future challenges facing the Commission, particularly in the food and health fields.

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2.     Sarah Lambert, Deputy Head of Representation in the UK, European
        Commission - Overview of European Commission developments


Ms Lambert said that Foodaware was very welcome to hold meetings at the Commission’s office given Foodaware’s focus on EU food policy. She explained that the Commission and Parliament were planning to share joint premises in the future with more public space available for meetings, debates and other public events.

Ms Lambert recognised that consumer and food policy issues were very important and, while she was not an expert, the Commission was doing much in these areas. The EU was running a Healthy Living programme in 2007. It was important for EU citizens to see Europe delivering for them in concrete terms. This included issues such as food production, better land use, and improved food safety and information.

The Commission was placing greater emphasis on its work in the regions within the UK and part of this was establishing 25 new ‘Europe Direct’ information centres. All government departments would be encouraged to disseminate information through these centres to people on the ground.

In terms of future challenges, Ms Lambert said that the environment and climate change were fast becoming top priorities and would impact on numerous policy areas, for example, on food and agriculture and issues around sustainable living. The Commission did not develop policy in a vacuum and welcomed the involvement of public interest groups in debates.

The Chair thanked Ms Lambert for her overview and invited questions and comments from the floor.

A question was raised about the role of ‘social policy’ within the Commission. At present the emphasis was on economic policy which affected the employed sector of the population but excluded large sections of society such as the unemployed and people working as unpaid carers. Ms Lambert acknowledged that the ‘Lisbon agenda’ had focussed largely on economic growth, employment and jobs whereas social and environmental issues had been secondary. She said that the 2007-2013 funding round would support capacity building projects which would help economic growth but which would also deliver quality of life, sustainable growth and take into account environmental and social aspects.

The issue of food miles was mentioned and the need to move away from air and road transport towards more sea and rail transport. Ms Lambert said the Commission’s perspective was this involved broad questions about transport policy and was also a public awareness issue. Climate change was now having a measurable impact and policy would have to respond to this. However, this would be steered by member states.

In response to a question on recognition for women’s social and economic contribution through childcare and as carers for the growing elderly population, Ms Lambert said that gender equality was recognised at EU level and this meant there should be equal pay for equal work. Women should be able to work when they wanted to but should not be disadvantaged by choosing to stay at home.

On the issue of regional outreach work, it was pointed out that Foodaware had a very large membership base and there might be possibilities for synergies around specific issues. Ms Lambert said the Commission was interested in building relations with groups like Foodaware and there might be small funds available for specific events, particularly those that pulled together multiple platforms, (the Commission, MEPs, FSA, Defra, consumer groups and other interested parties).

The Chair thanked Ms Lambert for her time and willingness to have such an open and wide-ranging discussion with Foodaware members. She welcomed the invitation to build on the relationship with the possibility of some joint events around specific issues in the future.

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3.     Approval of minutes of last meeting (CFG 27/06)

Members were invited to comment on the draft minutes of the last meeting (CFG 27/06) held in September.

Lucy read out a few amendments which she had received: David Smith to be added to apologies; redrafting of the last but one paragraph on page 5 in order to remove any reference to company names; and lastly, some amendments to section 5. c) on page 8 for the purposes of clarity.

The minutes were approved subject to these amendments.

Action: Once amended, the final version to be placed on the Foodaware website.

4.     Matters arising

4.1   Update from Steering Group

Paul Allen updated members on progress towards establishing Foodaware as a Company Limited by Guarantee. He explained that, following various discussions and advice from solicitors, the best option seemed to be to do this but also continue the current relationship with ERICA whereby Foodaware operated as an ERICA project. Paul added that ERICA already held charitable status which obviated the need for Foodaware to obtain this separately. ERICA itself was undergoing a period of change and becoming more financially stable. At ERICA’s recent AGM John Godfrey had been elected Chairman and Susan Knox, Paul Allen and Alma Williams had been elected as Board members. Chris Andrew continued as Deputy Director.

In response to a question, Paul confirmed that in the case of bankruptcy, the elected Officers of Foodaware (Chair and two Vice-Chairs) would be liable to pay £1 each. Foodaware was also covered by ERICA’s constitution/articles of association but had its own membership rules which set out the details of how it operated. These were on the Foodaware website.

Action: It was agreed that Foodaware members would be circulated details of the proposed structures before anything was implemented.

4.2   Training session

Members were updated on the proposal for a training session for consumer representatives on FSA scientific foods committees which has been rescheduled for early 2007. Foodaware was awaiting confirmation from FSA about new dates and the timescale for sending out invitations etc which would be done through the secretariats of the committees. Members expressed their disappointment that the organisation of this event was not being prioritised by FSA. They felt it would be a very worthwhile event but, unless committee representatives were invited with plenty of notice, attendance was likely to be poor. It was thought that invitations should be sent out widely in order to maximise the benefit of the event.

Action: Foodaware to chase FSA again regarding fixing a new date and getting invitations sent out.

4.3   Health claims

Further to Jacqui Salfield’s report circulated by email on the state of play concerning Nutrition and Health Claims, Melanie Ruffell of the Joint Health Claims Initiative had confirmed that the legislation was adopted in October and the consolidated text was due to be published in late December or early January. The Regulation would come into force 6 months post-publication i.e. approx July 2007. There were numerous transition periods to try to ensure a smooth changeover to the new rules but these varied and were dependent on the type of claim.

Action: Consider inviting JHCI speaker to meeting in first half of 2007.

4.4   Pesticides

Following Jacqui Salfield's reports on the Pesticide Forum meetings she had attended, as circulated by email, it had been suggested that Foodaware might follow up on some of the issues raised. For example, the Commission proposals for an EU Thematic Strategy, on part of which the Pesticides Safety Directorate (PSD) was currently consulting. Jacqui had pointed out that the EU proposal included references to the implications for human health of pesticides whereas the UK Strategy for Sustainable Use of Plant Protection Products (published March 2006) did not.

It was agreed that although there was little time to draft and send in a response to the PSD consultation (deadline 11 December), Foodaware should try and do so if possible. Foodaware should also lobby for inclusion of human health implications in the UK Strategy.

Action: If feasible, given other commitments, prepare response to PSD consultation. Consider discussing pesticides in more depth at a future meeting with speakers, for example from the Commission and/or the PSD.

4.5   Meeting at FSA on GM foods

The NCW representative said that on 21 November she had been invited to a meeting at FSA on GM foods. There had been no other consumer representatives present while there had been a heavy industry presence. The focus of the meeting had been the use of GM rice, fortified by Vitamin A, for use in SE Asia where Vitamin A deficiency was a problem. She was concerned that she had been under pressure to give support to this application. Members noted that it seemed unusual for other groups not to have been invited and Lucy said she would try and find out who had organised it.

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4.6   Fairtrade labelling

Ann Davison raised the issue of sourcing ingredients for fairtrade composite products and how it was sometimes difficult for producers to obtain all these from fairtrade sources. Members thought that this should be dealt with through labelling and derogations and that it would be worthwhile comparing policies with those of the organic sector where similar issues had been addressed by regulators and asssurance schemes.

5.     Updates:

5.1   Co-ordinator’s report

Lucy ran through the co-ordinator’s report which summarised Foodaware’s main activities during October and November. Five responses to consultations had been finalised and submitted, while two draft papers were on the agenda for discussion. Foodaware continued to be represented at a wide range of stakeholder meetings.

The Chair encouraged members to distribute Foodaware papers and meeting reports within their own organisation to ensure dissemination was as wide a possible. Several representatives said that they did this already. She added that Foodaware was in the process of trying to ascertain how many individual members each member organisation represented in order to reach a reasonably accurate total figure of how many people Foodaware reached out to via the membership.

Lucy said that there were a number of important consultations coming up and Foodaware would try to prepare responses where possible. On the proactive side, it was agreed that looking into the potential impact of climate change on food policy issues would be a natural development of the work being done at present on the food miles' issue.

5.2   FSA Consumer Engagement Model

The Chair noted that the Welsh Food Alliance member, David Smith, had forwarded a copy of a letter he had sent to FSA regarding this item. Copies were distributed to members.

Barbara then introduced this item saying that the FSA Board had agreed the Consumer Engagement Model at its meeting on 12 October 2006. Members had a copy of this paper together with a Foodaware cover sheet giving some background and a summary of the main content. Following the disbandment of the FSA Consumer Committee, the FSA Executive had been tasked to come up with a new model for Consumer Engagement and this was the result.

It contained three main elements:

  1. Direct engagement with individual consumers - via the establishment of 12 consumer panels made up of 10 people each across the UK. These would meet at least 3 times a year and be refreshed annually.
  2. Engagement with consumer stakeholders - a new Head of External Affairs would be appointed to provide a strategic overview of the Agency’s relationships with all stakeholders and form a single point of contact.
  3. Engagement with hard to reach groups - more research was to be carried out to determine who these were.
Two new committees would also be set up. An independent Advisory Committee on Consumer Engagement and a new Social Sciences Research Committee to advise the Agency on gaps in knowledge and provide independent advice.

FSA had not consulted regular stakeholders on this model. However, Barbara pointed out that Foodaware had contributed its ideas in discussions with FSA Deputy Chairman, Julia Unwin, when she had attended a Foodaware meeting in July 2005. This was followed up in a letter to Ms Unwin in November 2005 (CFG 29/05) in which Foodaware outlined a number of central points which should be taken into account, for example, the need for staff in all parts of FSA to have an understanding of the needs and interests of consumers.

The Chair invited Stewart Horne, FSA Consumer Branch, to give his perspective on the situation, for example, the current status of the proposal, next steps, and any implications for consumer groups such as Foodaware.

Stewart explained that, since January 2006, FSA Consumer Branch had been piloting new ways of reaching out to individual consumers. It had also commissioned a background paper from the think tank ‘Demos’. The Demos paper was an interesting and future-looking document looking at how to engage with the public in the wider context of civil society. It was available through a link on the FSA website. FSA staff had then produced the current paper for the Board. The Board had agreed to the three mechanisms for engagement outlined in the paper and the establishment of two new advisory committees. However, they had stressed that the new consumer panels should be ‘untidy’, i.e. not become institutionalised, and that more thought needed to be given to exactly how the views expressed at these panels were taken forward and fed into the policy units. Stewart stressed that the aim of the panels was to gather impressionistic information of consumer views at the grassroots level through face-to-face direct engagement. Qualitative information gained from these would be appropriately weighted vis-à-vis information coming from other sources.

He said that it was important to be clear that the model did not imply any dismantling of existing structures but the aim was to build on and develop these by creating additional layers of engagement. Direct engagement with civil society, including consumer groups, would continue. The only difference was that the new Head of External Affairs (to be appointed in the first quarter of 2007) would have overall responsibility for this. This would be a key co-ordination post in relation to consumers and civil society in general. This post would come under the Director of Communications who would retain overall responsibility but would work closely with the new post holder.

The third mechanism for engagement with ‘hard to reach/hard to hear’ groups required further research. Firstly, to identify who these groups really were, followed by the development of action research studies to see how best to reach out to them.

The Board wanted to look more at more horizon scanning techniques to understand the changing nature of the world we live in and how this would affect consumers and their choices in relation to food. It also stressed the need for a proper evaluation process. In terms of next steps, a progress report would go to the Board in May 2007, with a more formal review in two years' time.
The Chair thanked Stewart for his overview and invited comments from the floor.

A question was raised about the role of the new Advisory Committees. Stewart said that the role of the new Advisory Committee on Consumer Engagement was to ensure that the work was being carried out effectively, including making sure all the evidence was brought together, assessed and given appropriate weight. It would report back to the Board annually, and should highlight any gaps in consumer evidence or where improvements in how information was collected and interpreted were needed. The new Social Sciences Research Committee would be largely made up of academics and its remit would be to provide external, independent advice and challenges to the work FSA was doing in the social sciences area. It would fall under the remit of the Agency’s Chief Scientist and would also report to the Board.

Members expressed concern that there had been no formal consultation on the model and, while consumer organisations had fed in ideas, this had not been acknowledged.

It was agreed that Foodaware should keep abreast of developments and ensure that FSA’s commitment to formal consultation (written and through stakeholder meetings) on key policy issues continued. Concern was expressed that the nature of stakeholder meetings might change. These should not become a ‘communications’ exercise but real engagement and a two-way flow of information should be encouraged. Members thought there should be an opportunity for improvements to be made.

Members asked how the new Consumer Panels would work in practice and whether the information gathered this way would be considered nationally representative. Stewart confirmed that three sets of pilots were taking place. It was envisaged that not all the groups would do the same thing and nor would they be expected to give nationally representative results. The aim was for them to be part of a dialogue and give ‘toe in the water’ results of grassroots consumer perceptions and concerns. Members suggested that it would be interesting to follow up at the local level.

The Chair thanked Stewart Horne for his time and very useful contribution.

5.3   EU/EFSA update

Members thanked Chris for this update noting that it provided a very interesting and helpful overview. Time did not permit any detailed discussion of individual items. However, members requested that developments relating to GMOs should be watched closely.

5.4   Defra Consumer Engagement Project

Ann Davison said that the Veterinary Medicines Directorate had decided to be part of the Defra Consumer Engagement Project. Among other things, a paper on international decision-making in the field of veterinary medicines, to partner the one on animal health and welfare decision-making, would be produced. Members welcomed this co-operation.

Ann was preparing a paper on the role of consumer representatives which she thought would be of interest to Foodaware: for example, in relation to the planned training event with FSA. She was collating a list of consumer representatives currently on scientific advisory committees and it would be helpful to liaise with Foodaware over this. She felt that there were lots of opportunities for developing this type of representation work further.

Ann also invited members to comment on how they thought Defra should identify priorities in relation to non-zoonotic diseases. Members agreed that a number of questions could be asked to help in this process:
  • Would an outbreak of the disease affect price and supplies?
  • If meat was affected, should it be removed from the market?
  • Would access to the countryside be affected? What about open farms?
  • Was control of the disease dependent on the proper use of medicines?
  • Did the disease have the potential to become a zoonotic disease i.e. transferable to humans?
The Chair thanked Ann for this update. She hoped Foodaware’s contributions via consultation responses and stakeholder meetings etc. would continue to inform Defra’s policies in these matters.

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6.     European Community Animal Health Policy (CAHP) Strategy (2007-13) – discussion paper outlining Commission proposals and options under consideration

Barbara Saunders opened by saying that she had been invited by the Chief Veterinary Officer to a recent conference in Brussels, the aim of which was to evaluate the effectiveness of European animal health initiatives to date in preparation for the next EU spending round. Following this, she had prepared a draft Foodaware paper intended to give members an overview of the situation and outline the issues about which Foodaware might wish to contribute to future Commission consultations on the strategy.

The Chair then invited Nick Coulson, Head of International Animal Health, Defra, to make some introductory remarks on the Commission proposals and options under consideration. Nick thanked the Chair for the invitation to the meeting. He confirmed that the new Animal Health Policy Strategy was being prepared in relation to the next EU spending period (2007-13), and its aim was to improve and prevent the control of animal disease in the EU by monitoring, prevention and control measures. A financial evaluation had taken place to assess how well money had been spent in the past and how to spend it effectively in the future. Public health was a key driver. Reducing levels of animal disease was also important for enabling trade in animals and animal products within the Single Market. This was particularly important because of the entry of new member states such as Bulgaria and Romania.

At the UK level, Defra was about to issue a consultation on Cost and Responsibility Sharing in Animal Health and Welfare. This looked at how, in the future, the costs of disease control and prevention might be shifted away from government and more towards the farming industry, together with greater shared responsibility for animal health. This debate mirrored what was going on elsewhere in the EU.

In the discussion which followed and included members’ feedback on the draft paper, a number of points and questions were raised by members.

Producers had long been required to supply safe and wholesome food. CAP had hugely supported the farming industry and the proposed changes should be considered in the context of CAP reform. Nick responded by saying that one central question was how much monitoring and surveillance should take place and who should pay for it? Farming representatives in Brussels argued in favour of resources from the CAP to pay for disease control measures. Clearly farmers did have responsibility for the health of their animals and biosecurity measures. However, the Government expected to retain responsibility for the cost in some cases, particularly where public health was at risk. Developing biosecurity systems was vital. Farmers also needed incentives to report disease outbreaks early.

A question was raised about the security of imports, particularly at airports. Nick said that the risks associated with legal commercial trade were small as compliance with regulations was high. Illegal trade that came under the heading of ‘personal smuggling’ was a problem but did not present high risks to public health. The main area for which there was a need to focus enforcement and prevention resources was in organised illegal trade in meat which posed the highest risk. In relation to airport security, different policies existed in different countries e.g. New Zealand versus the UK; however, this was mainly due to different risk pathways existing.

Concern was expressed that if farmers were required to pay more, then this cost would be passed onto the consumer. Compensation for loss of animals could therefore act as an important consumer protection measure since farmers would have an incentive to report cases early rather than delay. Nick confirmed that it was likely that compensation would still be offered for animals culled in cases of a serious disease outbreak. The consultation raised questions about the principles that should be applied.

Members supported the view that measures to prevent animal disease in the first place were vital, alongside disease control measures. It was practical to allow some flexibility in implementation of the rules at member state level with a range of enforcement and control measures available for use, depending on the nature of the problem. For example, the details of contingency planning might differ in different Member States. However, members felt that there should be a baseline, an agreed common approach to risk and how to deal with it, between Member States. Salmonella was an example of where different approaches had led to widely different
levels of control. Members thought that it was worth the EU investing in tackling diseases at source, i.e. in their country of origin, as it would be more cost effective. They felt it was reasonable for some CAP resources and/or regional funds to be diverted in order to support disease control and biosecurity improvements.
On a related issue, it was pointed out that human doctors had no incentive to prescribe more antibiotics than necessary, whereas financial incentives did exist for vets to do so. This situation needed to be changed given the growing problem with antibiotic resistance. While overall antibiotic use should be reduced in animal production, antibiotics clearly had an important role.

The Chair thanked Nick Coulson for his time and useful contribution to the discussions.

Action: it was agreed that the draft paper should be revised and re-circulated on the email mailing list for members’ comments. A response to the Defra consultation on Cost and Responsibility Sharing for Animal Health and Welfare should also be prepared (deadline 13 March 2007).

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7.     Food miles – revised paper (CFG 22/06) for discussion/agreement

The Chair invited Barbara to introduce the paper. Barbara said that it was a revised version of the draft discussed at the last meeting with members’ comments having been taken on board. The main changes were in the last section, ‘Consumer policy aspirations and implications’ (section 6), which had been redrafted to make the policy implications clearer.

Members gave comments on the paper. Under section 5 ‘Trade-offs’, there was concern that food miles could be used as a non-tariff barrier to trade, particularly by governments wishing to promote local production. No clear consensus was reached on the issue of cash crops in developing countries. While there were considerable problems with cash cropping, such as the negative environmental impact and profits not being ploughed back in to local economies, members also recognised that there would be huge problems in developing alternative income-generating schemes. Supporting local production did not have to be the same as protecting it. These issues could only be touched on in a paper such as this.

Members were concerned that, at present, there was no common method for measuring the environmental impact of different means of food transportation. A more standardised methodology was needed and research into this should be recommended. This would be vital to enable consumers to make informed purchasing decisions in relation to the environmental cost of food production.

The government should take responsibility for developing alternative, less polluting transport methods and also encouraging more local diversity. The policy implications were wide reaching.

Finally, it was suggested that the paper should be retitled along the lines of ‘Sustainability of Food Transportation and Production’.


Action: The paper should be amended in the light of these comments and circulated to members for final comments. The final version would be distributed to FSA, Defra and other interested groups.

8.     Any other business

The Chair drew members’ attention to a paper forwarded by Foodaware member, John Verrall, entitled ‘Environment Pollution and Human Health’ which he had presented at a House of Commons meeting on 21 November. Copies were distributed.

It was noted that NCW had been pressing for a ban on aspartame in food and drink since a peer-reviewed scientific paper had said that it might be carcinogenic as well as having other side effects. This had been raised at an FSA meeting at which Foodaware Chair, Susan Knox, had been present.

A question was raised about the outcome of the Ofcom consultation on new rules governing television advertising of food to children. It was confirmed that Ofcom had announced its decision and, while it had not gone far enough, it had gone further than the original proposals had suggested. Full details were on the Ofcom website.

The Chair gave particular thanks to Chris Andrew for her invaluable help, not for just organising the meeting, but also for all her behind the scenes work for Foodaware.

9.     2007 meeting dates:
  • Thursday 22 March 2007
  • Thursday 21 June 2007
  • Thursday 27 September 2007
  • Thursday 29 November 2007
The meeting ended at 4.10 pm.
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